Letter of Intent Template

“Letter of intent” means different things in different places. For job seekers and students it is a letter explaining your interest and fit; in business and property it is a short document setting out the main terms of a proposed deal before the formal contract. This generator builds either kind from a few details, with the structure readers expect — then you edit it into your own words.

Four kinds of letter of intent

What a job letter of interest should include

1. Why you are writing and the kind of role you want.
2. Why this organisation — something specific, not generic praise.
3. Your background in one or two sentences.
4. One concrete achievement with a result.
5. A polite request to talk, and your availability.
6. Your contact details and a note that your résumé is attached.

Graduate school letters of intent

Some programmes ask for a “letter of intent” rather than a “statement of purpose” — they usually mean the same thing: a one- to two-page letter explaining what you want to study, why, what prepared you, and why this programme. Follow the programme’s own prompt and word limit, name faculty or resources only when you have a real reason, and show how your experience leads to your goal.

Business and property LOIs

• State clearly which paragraphs are binding (commonly confidentiality, exclusivity and costs) and which are not.
• Include the key commercial terms: price or rent, payment structure, conditions, due diligence period and timeline.
• Set an expiry date for the offer.
• Keep it short — details belong in the final agreement.
• Have a lawyer review it, because even a “non-binding” letter can create obligations if it is worded loosely.

Worked example: a business purchase LOI

The default business example proposes buying a bakery’s assets for $250,000: $50,000 at closing and $200,000 in seller financing over five years, with 45 days of due diligence and a target closing date. Paragraphs 6 and 7 (exclusivity and confidentiality) bind both sides; everything else is expressly non-binding until a purchase agreement is signed. Change any field and click Generate to rebuild the letter.

Using the generator

1. Choose the type of letter.
2. Enter your name, contact details, the recipient and the organisation.
3. Fill in the fields for that type — the examples show the level of detail that works.
4. Click Generate, then edit the text freely.
5. Copy it into your letterhead or email, download it, or print it.

Letter of intent vs related documents

Following up

For a job letter of interest, follow up politely by email after one to two weeks if you have not heard back, and connect with people at the organisation in the meantime. For a deal letter, agree next steps and a timetable when the LOI is signed: who drafts the agreement, when due diligence documents will be shared and when the exclusivity period ends.

Tone and length

Job and school letters should be warm but professional, and fit on one page (roughly 250–400 words). Business and lease LOIs should be plain and precise, using numbered paragraphs so terms are easy to reference in negotiations. Avoid over-promising in either kind: in a job letter, let achievements speak; in a deal letter, don’t commit to terms you are not ready to sign.

Privacy

The generator runs in your browser. Names, prices and terms you type are not uploaded or saved; they exist only in the text you copy, download or print.

Template pack

The optional pack includes editable Word templates for all four letter types, a term sheet template for business deals, and a checklist of what to agree before signing. The generator above is free.

AI-assisted content

The generator and this guide were drafted with AI assistance and reviewed by Kedop. It is not legal advice; have business and property letters reviewed by a lawyer.